Business

3 Factors That Affect Workplace Productivity

Written by Thomas Coon

Behind every office success there’s a productive work flow that made it possible. It’s inevitable: if a business wants to massively successful and enter the big leagues then productivity should be a main focus. Every resource should be accounted for and utilized optimally to bring in as many returns as possible. Simply put, the business has to learn how to produce more with less.

There are three factors which affect workplace productivity:

  • Human factors
  • Equipment factors
  • System factors

In this article, we’re going to address all three factors.

Human Factors

Your employees are the lifeblood of your business, hence you need to focus on their health, motivation and potential at all times.

Healthy employees are more focused on their work. Depression is common among office workers and is a real detriment to workflow. Hence, it’s vital that you take a keen interest in making the environment as stress-free as possible. Moreover, by providing your workers with health insurance, they’ll have the opportunity to take better care of themselves.

Additionally, healthy employees are more likely to show up to work every day.

Employees aren’t going to magically become more productive over time, you need provide help and guidance. That’s why a lot of companies invest a lot of time holding training sessions several times a year. These should focus on improving your employees’ skill and communicating company goals.

Equipment Factors

The right tools can certainly help a company get things done faster and more cheaply. For instance, cloud applications can help bring separate workflows together and prevent duplication of efforts. With an Enterprise Resource Planning (ERP) or Customer Relationship Management (CRM) software, employees can be connected to the same data source, enforcing a state of uniformity across all departments.

Computers, servers, printers, furniture…etc. can all affect workplace productivity. For instance, slow computers will put a severe damper on how fast reports are typed; chairs which aren’t ergonomic can cause repetitive stress injuries, impacting employees’ focus and the speed at which they get work done.

Power failure is something that can severely impact productivity, considering that most modern workplaces cannot function at all without computers or the internet. A lot of offices are powered by Lithium batteries and a proper cell monitoring system can warn you early on if there are problems with it.

System Factors

At the very core of productivity are the systems that are set in place to get things done. If they’re not designed optimally, then nothing else you do can significantly improve the company’s performance as a whole.

For instance, chain of command is something that needs to be airtight. Directions must be firmly established: where do orders come from and who has the authority to do what? Managers need to be accessible whenever lower employees have concerns about workplace issues.

Another important system is the supply chain. If there are unnecessary kinks in this system, then there will always be delays in the delivery of the final product.

Those are the three main factors that affect the productivity of each and every workplace. If a company is to grow, there needs to be a multi-faceted plan of attack which addresses all three aspects.


About the author

Thomas Coon

Leave a Comment